Before Getting Started
Please note this list does not cover all of the regulations for a Private Organization, but is just a brief overview. For more information, please reference AFI 34-223, the Private Organization Guide, base legal office or the Private Organizations Monitor.
- Use letterhead, name or seal of DoD or DoD acronym, your rank or job title on a donation letter
- Use raffles or lotteries
- Compete with AAFES or 82d Force Support activities
- Sell alcoholic beverages
- Solicit on SAFB
- Contact local businesses while in uniform
- Promise a business something in return for the donation or gift
- Conduct more than two fundraisers on SAFB per calendar quarter (AFI 34-223)
- Use the following disclaimer on all print materials mentioning the POs name confirming that the PO is not part of the DoD. “This organization does not represent Sheppard Air Force Base or the United States Air Force in any way. This is a private organization. It is not part of the Department of Defense or any of its components and it has no governmental status. Any such donations made will go to benefit this organization and not Sheppard AFB, the United States Air Force or the United States Government.”
- Have your donation letter reviewed by legal prior to seeking donations
- Make it clear that you are raising funds as Private Individuals and NOT as a Captain, Sergeant, etc.
Frequently Asked Questions
Q. Does my organization have to be a chartered PO (Private Organization) to conduct fundraising activities on base?
A. No. Approved UAs (Unofficial Activities) are also authorized to conduct fundraisers. However AFI 34-223 requires your group to be one or the other.
Q. What are Unofficial Activities?
A. Small unofficial activities (like coffee funds and other small operations) are generally not considered POs. However, if their current assets (which include cash, inventories, receivables, and investments) exceed a monthly average of $1,000 over a 3-month period, the activity must become a PO, discontinue on-base operations, or reduce its current assets below the $1,000 threshold.
Q. How can my organization become a chartered PO?
A. The 82d FSS/FSR has an instructional package complete with samples. They can help you complete this package and forward it to Legal for coordination. The request is then forwarded through the chain up to the MSG Commander for approval.
Q. Do I need Liability Insurance?
A. POs must have liability insurance unless the installation commander waives the requirement.