Private & Unofficial Organizations

Hours of Operation

Monday - Thursday 7:30 am - 4:30 pm
Friday 7:30 am - 12 pm

Private Organizations are self-sustaining special interest groups, set up by people acting exclusively outside the scope of any official capacity as officers, employees, or agents of the Federal Government. They operate on Air Force installations with the written consent of the installation commander.

As a general rule, unofficial activities’ fundraising efforts are considered “for us, by us” fundraising, unless fundraising extends beyond unit personnel and family members.

Unofficial Activities are still Federal entities and may not solicit gifts from outside sources or engage in off base fundraising.

New Private Organizations

New Private Organizations are required to submit the following to us for PO Approval.

  • Request to Establish
  • Request for Name Approval
  • Request for Insurance Waiver or copy of Insurance Policy
  • Constitution/By-Laws
  • Listing of PO Officers
  • Financial Statement
  • Meeting Minutes

Fundraising

The Air Force Instructions related to fundraising and private organizations have been substantially revised, and provide different guidelines for fundraisers on base depending on whether the fundraiser is for a registered private organization or an unofficial unit-affiliated activity. In addition, most fundraisers taking place on Sheppard AFB must be approved in advance by the Installation Commander’s representative. For more information or questions, please consult AFI 34-223, Private Organizations Program, 13 Dec. 2018, AFI 36-3101, Fundraising, 9 Oct. 2018, or contact the 82 FSS Private Organizations Monitor.

For fundraising approval

For fundraising approval, read the information sheet that is specific to your organization affiliation, complete the request form. The approval process can take up to 20 business days, please plan accordingly.

  • Fundraiser Request Form
  • Unofficial Activity (UA) Fundraiser Information
  • Private Organizations (PO) Fundraiser Information

Fundraisers should not coincide with or detract from the Air Force Assistance (Fund AFAF )Campaign or Combined Federal Campaign.

Private Organizations vs. Unofficial Activity Comparison


Private Organization

Unofficial Activity

Forms Required

PO Const & ByLaws
Officer Listing
Treasurer Statement
Insurance Waiver
Financial Statement
Meeting Minutes

Request for UA Status
Officer Listing
Insurance Waiver
Financial Statement

Approval Authority to Operate

82 FSS/CC

Unit CC, (cc 82FSS)

Fundraiser Approval Authority

82 FSS/CC (CFC/AFAF MSG/CC)

Unit Cc, ‘for us, by us’

Fundraise on Duty Time?

No

Yes, but limited

Fundraise in Uniform?

No

Yes, ‘for us, by us’

Announce by Official Email?

No

Yes, ‘for us, by us’

# of Fundraisers per Quarter?

Yes - 3 per quarter

No cap, ‘for us, by us’

Fundraise Off-Base?

Yes

Not allowed

Cap on Funds?

No

$1,000

Solicit Gifts from Outside Sources?

Yes

Not allowed to solicit, but may accept gifts, ‘for us, by us’

Provide Financial Documents?

82 FSS

82 FSS

Conduct Raffles?

Yes, w/restrictions

Not allowed

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